Instrument database
Keep asset IDs, serial numbers, owners, locations, intervals, providers, and status in a searchable calibration database.
Calibration management software
Calibration Management Software for Manufacturing Teams
Import your existing CSV or Excel gage register and track due, overdue, calibration history, certificates, and reminders in one place. 14 days free, then $99/month.
Start free — import your register- No credit card
- Up to 500 instruments
- Unlimited users
- Instrument register CSV export
Bring the CSV or XLSX register you already have. No sales call, implementation fee, or desktop install.
Need gage-specific tracking? See gage tracking software →
01Upload your spreadsheetCSV or XLSX
02Review your instrumentsFix only what needs attention
03Track due calibrationsKeep evidence with the register
See the work that matters
One focused queue for your calibration program.
Start with your register, see what is due, and keep the calibration history and certificate with each instrument.
- Import CSV or XLSX in the browser
- Record results and attach certificates
- Export the evidence when you need it
A focused calibration management system
Control the register, schedule, records, and evidence in one place.
Calibration management software gives an internal quality team a single record of which instruments exist, when each one is due, what happened at calibration, and where the supporting certificate is stored.
GagePilot is designed for manufacturers that have outgrown a calibration spreadsheet but do not need laboratory quoting, automated calibration procedures, or a full enterprise QMS.
Calibration tracking
See current, due-soon, overdue, and out-of-service instruments before they interrupt production or an audit.
Records and certificates
Record results and keep certificate files with the instrument history instead of across folders and inboxes.
Reminders and reports
Send configurable email summaries and export the current instrument register when the team needs evidence.
A useful first 15 minutes
Start with the register you already maintain.
GagePilot is designed to show value before you have to change your process.
- 01Upload your register
Import CSV or XLSX, review validation results, and fix only the rows that need attention.
- 02Set the next due dates
Confirm intervals, owners, locations, and the dates your team uses to plan work.
- 03Invite the people involved
Give quality, maintenance, and operations teammates a shared view of the queue.
- 04Turn on reminders
Choose lead times and delivery days so upcoming and overdue work stays visible.
Clear ownership and control
Your records stay yours.
GagePilot helps organize the calibration records your team already owns. It is software for managing evidence—not a calibration laboratory or a compliance certification.
- Export anytimeDownload your instrument and calibration data when you need a copy.
- Billing through StripePayment card details are handled by Stripe, not stored in GagePilot.
- Team access you controlInvite teammates and remove access from your workspace when responsibilities change.
Calibration software buyer's guide
Choose the smallest system that closes the real control gaps.
The best calibration management software for a team is the one people can adopt without giving up the records, traceability, and access its procedures require.
- Start with your operating modelInternal manufacturing teams need asset control and evidence retrieval; commercial laboratories may also need quoting, customer portals, work orders, and automated procedures.
- Test the migration pathUse a real CSV or XLSX register during the trial. Confirm that required fields are clear and invalid rows can be corrected without a consulting project.
- Trace one instrument end to endCheck that a user can move from the due-date queue to the calibration result, certificate, status, and calibration history.
- Price the complete workflowCompare implementation fees, user limits, instrument limits, exports, support, and the time required to administer the system—not just the headline subscription.
Starting with a spreadsheet?
Download the free calibration tracking template.
Use the same core fields GagePilot accepts, with due-date status and a sample register to get started.
Straightforward pricing
$99/month for the complete starter workspace.
Up to 500 instruments, unlimited invited users, certificates, reports, exports, and email support.
Common questions
What teams ask before they switch
What is calibration management software?
Calibration management software is a system for maintaining an instrument register, scheduling calibration work, recording results, storing certificates, tracking status, and retrieving evidence. It replaces manual reminders and disconnected files with one controlled workflow.
Can I import an existing calibration spreadsheet?
Yes. GagePilot imports CSV and XLSX registers and validates the core fields before adding instruments, so a quality team can start with the spreadsheet it already maintains.
Is GagePilot for an internal quality team or a calibration laboratory?
GagePilot is built for internal manufacturing quality teams that manage their own instrument register and evidence. It is not a laboratory information management system and does not include lab quoting or customer work-order workflows.
Does calibration software make a company ISO 9001 compliant?
No. Software cannot certify a quality system. GagePilot helps teams maintain schedules, results, certificates, histories, and exception visibility that support their approved procedures and audit preparation.
How much does GagePilot cost?
The Starter workspace is $99 per month after a 14-day trial and includes up to 500 instruments, unlimited invited users, certificates, calibration records, instrument CSV export, and email support. No credit card is required for the trial.