GagePilot/Calibration register software

Calibration register software

Replace your calibration register spreadsheet with a controlled instrument register.

Bring your existing instrument register online, keep every due date and certificate with the right asset, and give the team one clear queue to work from.

Create your workspace

14 days free. No credit card. About two minutes to get started.

Bring the CSV or XLSX register you already have. No sales call, implementation fee, or desktop install.

Need the broader workflow? See calibration management software →

01Upload your spreadsheetCSV or XLSX

02Review your instrumentsFix only what needs attention

03Track due calibrationsKeep evidence with the register

What happens after signup

From account to controlled register in one short setup.

You do not need a migration project or a perfect spreadsheet to see the workflow.

Create your accountUse your work email and choose a password.
Name your workspaceUse your company or facility name.
Import or add instrumentsBring your current register, then review the results.
Invite teammatesShare the queue and keep calibration evidence together.

See the work that matters

One focused queue for your calibration program.

Start with your register, see what is due, and keep the calibration history and certificate with each instrument.

Import CSV or XLSX in the browser
Record results and attach certificates
Export your instrument register as CSV

GagePilot calibration queue showing current, due-soon, and overdue instruments with certificate details — Representative workspace with fictional data.

GagePilot instrument register showing searchable records and due dates — Review the imported register and due dates.

GagePilot calibration alerts settings showing delivery days and lead-time controls — Configure due-date email alerts for your team.

A controlled calibration register

Move beyond a list of dates without losing the register you already built.

Calibration register software turns the master instrument list into a working control system. The register remains the starting point, while reminders, status, history, and certificate retrieval no longer depend on manual spreadsheet upkeep.

GagePilot accepts the core fields a manufacturing quality team already maintains and keeps each later calibration event connected to the same instrument record.

Import with validation

Upload CSV or XLSX, review required fields and row-level issues, and correct only the records that need attention.

Standardize ownership

Keep stable asset IDs, owners, departments, locations, providers, and calibration intervals in one shared register.

Keep dates actionable

Turn the next due date into a visible status and configurable reminder instead of another spreadsheet column to monitor.

Connect the evidence

Attach results and certificates to the instrument record so the register supports retrieval as well as scheduling.

A useful first 15 minutes

Start with the register you already maintain.

GagePilot is designed to show value before you have to change your process.

01Upload your register
Import CSV or XLSX, review validation results, and fix only the rows that need attention.
02Set the next due dates
Confirm intervals, owners, locations, and the dates your team uses to plan work.
03Invite the people involved
Give quality, maintenance, and operations teammates a shared view of the queue.
04Turn on reminders
Choose lead times and delivery days so upcoming and overdue work stays visible.

Clear ownership and control

Your records stay yours.

GagePilot helps organize the calibration records your team already owns. It is software for managing evidence—not a calibration laboratory or a compliance certification.

Instrument register exportDownload your instrument register as CSV when you need a copy.
Billing through StripePayment card details are handled by Stripe, not stored in GagePilot.
Team access you controlInvite teammates and remove access from your workspace when responsibilities change.

Starting with a spreadsheet?

Download the free calibration tracking template.

Use the same core fields GagePilot accepts, with due-date status and a sample register to get started.

Get the free template

Straightforward pricing

$99/month for the complete starter workspace.

Up to 500 instruments, unlimited invited users, certificates, calibration records, instrument CSV export, and email support.

Create your workspace

Common questions

What teams ask before they switch

What is a calibration register?

A calibration register is the controlled list of measuring instruments and their key identifiers, locations, owners, intervals, calibration dates, status, and supporting records.

Can we keep our existing instrument IDs?

Yes. A stable asset or instrument ID is a core import field, so the team can keep the identifiers already used on the shop floor and in its procedures.

What happens when an imported row is incomplete?

GagePilot validates rows before import and identifies records that need correction. The team can fix the affected fields without abandoning the complete upload.

Can we export the calibration register again?

Yes. GagePilot includes CSV export for the current instrument register.